Staff Accountant/ Accounts Payable Emphasis

OVERVIEW: Under general supervision, the Staff Accountant applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties, requiring a thorough knowledge of organizational procedures and precedents; and performs related work as required.
This position requires the ability to work independently, exercising judgment and initiative.
BUSINESS CONTRIBUTION: Staff Accountant is responsible for providing support to the staff at the campus.
Staff Accountant accomplishes this through: · Detail orientation and strong organization skills · Excellent communication and computer skills ESSENTIAL FUNCTIONS: · Enters all vouchers for payment.
· Prepares invoice deduction notices, as necessary.
· Answers all vendor inquiries.
· Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
· Prepares accounts payable checks.
· Prints all accounts payable reports and maintains all accounts payable files.
· Prepares analysis of accounts, as required.
· Assists in monthly closings.
· Reviews statements and ensures all vendor accounts remain current.
· Assists with special projects, as necessary.
· Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts and documenting business transactions.
· Performs statistical analyses to determine trends, estimates, significant changes, and writes narrative reports explaining findings.
· Analyzes information and options by developing spreadsheet reports and verifying information.
· Supports timely monthly, quarterly, and year-end financial close, including assigned journal entries, balance sheet account reconciliations, accruals, and overall maintenance of all operational management accounts.
· Answers accounting and financial questions by researching and interpreting data.
· Determines proper handling of financial transactions and approves transactions within designated limits.
· Monitors compliance with generally accepted accounting principles and company procedures.
· Prepares documentation for external auditors.
· Tracks and maintain fixed asset ledger by coordinating with Accounts Payable.
· Perform special projects and AD Hoc analyses as needed.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee must occasionally lift and/or move up to 25 pounds.
The employee may be required to stand or sit for long periods of time.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Critical features of this job are described under various headings above.
They may be subject to change at any time due to reasonable accommodation or other reasons.
The above statements are strictly intended to describe the general nature and level of the work being performed.
They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
Job Specification Staff Accountant Knowledge, Skills, and Experience: The Staff Accountant role is primarily focused on providing accounting duties to the Chief Financial Officer Thus, the Staff Accountant provides a heavy degree of interaction with managers, faculty and students.
The role requires someone who can adapt to changes in the work environment and is able to manage competing demands.
Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in the Staff Accountant position.
-Knowledge: · General knowledge on the appropriate format for memorandums, letters, and other types of correspondence -Skills: · Computer Skills – To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, PowerPoint and Microsoft Dynamics – Great Plains · Written Communication – Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
· Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
· Time Management – Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed.
· Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics.
· Confidentiality – Maintains confidentiality at all times.
· Goal setting – setting reasonable, yet high targets, and creating a plan for attaining those targets.
Education, Experience, and Training: Bachelor’s Degree (B.
S.
) or equivalent; or more five (5) years related experience and/or training; or equivalent combination of education and experience.
Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Critical features of this job are described under various headings above.
They may be subject to change at any time due to reasonable accommodation or other reasons.
The above statements are strictly intended to describe the general nature and level of the work being performed.
They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.