Primary Functions:
To process accounts receivable and cash receipts for the Boys & Girls Clubs of Palm Beach County, Inc.
Monitor grant administration and prepare reports as needed and requested.
Key Roles (Essential Responsibilities):
Accounts Receivable & Cash Receipts:
· Prepare bank deposits, complete Cash/CC Logs for all Cash Deposits, Wires and Credit Card transactions.
Deposit all checks remotely and deliver cash deposits to Accounting Clerk to deposit.
· Enter Club Daily Deposits as received.
· Process credit card payments and credits.
· Enter all Cash Receipts & AR invoices.
· Reconcile Pledge Roll forward, Pledge SS, GL and RE monthly.
· Enter all contributions into donor database by deposit, creating batch and ensuring batch total ties to deposit.
· Export batch to Excel and forward to Senior Accounting Manager.
· Run Paid Transaction Removal by the 5th of each month.
Grants:
· Coordinate and track receipt and accounting of assigned grant funds.
Provide necessary reports and documentation pertaining to each by the 10th of each month.
General:
· Assist with Annual Audit
· Prepare Monthly Club Statements of Activities and GL and send to Club Directors, CCOO and CAFO by 12th of each month for previous month.
· Enter Credit Card Fees
· Assist with Club Events as needed.
Skills & Knowledge Required:
· Associate degree or equivalent experience.
· Strong computer skills (Excel, Microsoft Word required), Raisers Edge experience preferred.
· 3-5 years of accounting experience required.
· Accounts payable and accounts receivable experience.
· Excellent written and verbal communication skills.
· Strong organizational skills with attention to detail.
· Strong customer relations skills.
· Able to maintain strict confidentiality.
· Able to multi-task and meet deadlines.
· Valid Florida Driver's License (Safe Driver).
Relationships:
Internal: Maintain close, daily contact with staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel.
· External: Maintain contact with external vendors, donors, and others to assist in resolving challenges
Physical Requirements/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently required to stand; walk; use hands and fingers; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
Frequently required to sit.
Frequently lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
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