Job Summary:
The Coordinator - Event Billing will play a vital role in managing and processing event billing for social functions at The Breakers, Breakers West, and Kravis Center.
This position will be responsible for reviewing all social function contracts, establishing master accounts, processing deposits, and assigning billing profiles to accurately capture charges as outlined in the contract.
Additionally, the coordinator will post charges to the master account during travel dates, submit paperwork to Accounts Payable for processing, and occasionally meet with clients to clarify billing questions.
The coordinator will also be responsible for completing a final bill review with the Social Catering department for approval, processing final payments to clients for outstanding amounts, and handling travel agent commission payments as required by the contract.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field preferred
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple tasks simultaneously
- Proficiency in Microsoft Office Suite, with advanced knowledge of Excel
- Familiarity with billing software and/or accounting systems is a plus
Responsibilities:
- Review and analyze social function contracts to ensure accurate billing and payment processing
- Establish and maintain master accounts for events, including processing contractual deposits
- Assign appropriate billing profiles to capture charges as outlined in the contract
- Post charges to the master account during travel dates as required by third parties
- Submit relevant paperwork to Accounts Payable for processing
- Meet with clients, on a limited basis, to address and resolve any billing questions or concerns
- Collaborate with the Social Catering department to complete a final bill review for approval
- Process final payments to clients for any outstanding amounts
- Handle travel agent commission payments as required by the contract
- Maintain accurate records and documentation of all billing activities
- Stay updated on relevant billing policies and procedures
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